1. Introduction
Mail Karo (“we”, “us”, or “our”) is an AI-powered email assistant designed to help students, professionals, founders, and teams draft clear and effective emails quickly and confidently. When you use our website and services, you trust us with your data. This Privacy Policy describes what we collect, why we collect it, and how we handle it.
By accessing or using Mail Karo, you agree to this Privacy Policy. If you do not agree, please do not use our services.
2. Data We Collect
2.1 Information You Provide
We may collect the following information when you interact with Mail Karo:
- Prompt Content: The text you type into Mail Karo (e.g., email ideas, drafts, instructions) so we can generate or improve email content.
- Generated Content: The AI-generated email drafts and suggestions that our system creates for you.
- Contact Information (if you share it): For example, your name or email address if you contact us for support or collaboration.
2.2 Usage Data
We may collect basic technical and usage information, such as:
- Pages visited and actions taken on the website
- Date and time of usage
- Browser type, device type, and approximate region
2.3 Public Sources
We may reference publicly available information related to Mail Karo, such as our official LinkedIn page or GitHub repository, to improve our documentation, features, and communication.
3. How We Use Your Data
We use the information we collect for the following purposes:
- To generate and improve email drafts and suggestions for you
- To maintain and improve the performance, stability, and security of Mail Karo
- To understand how users interact with our features and where we can improve
- To communicate with you if you reach out for support, feedback, or collaboration
- To detect, prevent, or address technical or security issues
We do not sell your personal information to third parties.
4. AI & Third-Party Services
Mail Karo uses third-party AI providers (for example, large language models and related APIs) to generate email content based on your prompts. Your input text and generated output may be processed by these providers as part of delivering the service.
These providers may temporarily store or log requests as described in their own privacy policies. We aim to work only with reputable providers that offer strong security and privacy practices.
We strongly recommend that you avoid entering highly sensitive personal information, financial data, passwords, or confidential company secrets into prompts.
6. Data Security
We use reasonable technical and organizational measures to protect the information we handle from unauthorized access, alteration, disclosure, or destruction. However, no system or transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Your Rights & Choices
Depending on your location, you may have certain rights over your personal data, such as:
- Right to access the information we hold about you
- Right to request correction of inaccurate data
- Right to request deletion of certain data
- Right to object to or restrict certain types of processing
If you want to exercise any of these rights, you can contact us using the details in the “Contact Us” section below. We will review and respond in line with applicable laws.
8. Children’s Privacy
Mail Karo is not directed to children under the age of 13 (or a higher age where required by local law), and we do not knowingly collect personal information from children. If you believe that a child has provided us with personal information, please contact us so we can take appropriate action.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our product, technology, or legal requirements. When we do, we will update the “Last Updated” date at the top of this page. If the changes are significant, we may provide an additional notice on the website.
10. Contact Us
If you have any questions, feedback, or concerns about this Privacy Policy or how we handle your data, you can reach out through our official channels:
- LinkedIn: Mail Karo on LinkedIn
- GitHub: Mail Karo – GitHub Repository
This Privacy Policy is a general explanation of how Mail Karo handles data and does not constitute legal advice. For formal compliance or jurisdiction-specific requirements, please consult a qualified legal professional.